Privacy Policy – Member Login System
BikeSystems Club Website
This Privacy Policy describes how https://bike-systems.com/ (“we”, “our”, “us”) collects, uses, stores, and protects personal data of users (“members”, “you”) who register and log in to the BikeSystems club website.
By creating an account or logging into the member area, you agree to the terms of this Privacy Policy.
1. Data We Collect
When you register or log in, we may collect the following personal data:
- Full name
- Email address
- Username
- Password (stored in encrypted/hashed form)
- Phone number (optional)
- Membership ID / club ID (if applicable)
- Login activity (IP address, date and time of login, device/browser info)
2. Purpose of Data Processing
Your data is collected and used for the following purposes:
- Creating and managing member accounts
- Authentication and secure login
- Identity verification
- Club membership management
- Communication related to club activities
- Technical administration of the website
- Security monitoring and fraud prevention
- Improving user experience and platform performance
3. Legal Basis for Processing
We process your personal data based on:
- Your consent
- Performance of a contract (membership services)
- Legitimate interests (security, platform functionality, administration)
- Legal obligations (if applicable)
4. Data Storage and Security
We apply appropriate technical and organizational measures to protect your data, including:
- Encrypted data transmission (SSL/HTTPS)
- Password hashing and encryption
- Secure servers and restricted access
- Regular system monitoring
- Access control for administrators
Passwords are never stored in plain text.
5. Data Sharing
We do not sell or rent your personal data.
Your data may only be shared with:
- Authorized BikeSystems administrators
- Technical service providers (e.g. hosting, IT support), only as necessary
- Legal authorities, if required by law
All partners are required to comply with data protection regulations.
6. Cookies and Tracking
The login system may use cookies or similar technologies to:
- Maintain login sessions
- Improve security
- Improve platform performance
You can manage cookie preferences in your browser settings.
7. User Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Restrict or object to data processing
- Withdraw consent at any time
- Request data portability
Requests can be made by contacting the site administrator.
8. Data Retention
Your data is stored only as long as necessary for:
- Membership management
- Legal obligations
- Security and administrative purposes
Inactive accounts may be deleted after a defined period of inactivity.
9. Account Responsibility
Members are responsible for:
- Keeping login credentials confidential
- Not sharing account access with third parties
- Reporting unauthorized access immediately
10. Changes to This Policy
We reserve the right to update this Privacy Policy at any time.
Users will be informed of significant changes through the website or email notifications.
11. Contact Information
For privacy-related questions, data requests, or concerns, please contact:
BikeSystems Club Administration
Email: [info@bike-systems.com]
Website: [https://bike-systems.com/]
